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Tips for Formatting Your Paper in Word

Hanging indents, changing margins, running headers--get tips for the top fomatting questions.

Create a Running Header

For an APA header you need the title of your paper on the left, and the page number on the right.  The header on the first page is a little different -- you need the words Running head: before the title on the title page.  Here is how to do it:

  1. Go to the Insert tab in Word. Select Header from the Header & Footer section.
  2. Select Blank Header, the first option.
  3. Click on Page Number on the top left.  Select Top of Page, then Plain Number 1.  The pages will now have the page number on them.
  4. Type the title of the paper in all caps.  If it is over fifty characters, use a shortened version of the title.
  5. After typing the title, place the cursor immediately to the left of the page number.  Press tab until the page number is on the right of the page.
  6. Select the Different First Page option at the top center.  Make sure you are on the first page and repeat steps 3-5, but include the words 'Running head:' before entering the title.

Add Page Numbers

You can quickly add a page number using Word's gallery. Here's how:

  1. On the Insert tab, in the Header & Footer group, click Page Number.
  2. In your document, click where you want to place the page number.
  3. In the gallery, scroll through until you find the page number format that you want and click it.
  4. You'e got your page number! 

Save in RTF Format

You'll just need to save your paper in a different format in Word. Here's how:

  1. Open your paper in Word.
  2. Click the File tab.
  3. Click Save As.
  4. In the Save as type list under the file name, use the pull down menu to select Rich Text Format.
  5. Click Save.

Now you have a copy of your paper in RTF format!

Change the Margins

You can change the page margins in Word by choosing from one of Word’s predefined settings or by creating custom margins. Here's How:

  1. On the Page Layout tab, click Margins.
  2. Click on the margins that you want. If you don't see the margins you want in the predefined styles, click on Custom Margins and type in the margins you want.
  3. You're Done!